Rollover Guide For Administrators
The new academic year has started, and the time has come to prepare this year's classes. We have updated the rollover process so students don't have to log in and select a class. Now, the school administrator can log into the school and set everything up.
Next time you log in, you will be asked to set up new classes. If you're not ready to do this just yet, you may skip it.
If you are ready, click on "Add Class". You will be presented with three options "Add a class", which is more manual, "Add with CSV Template", which is a file you can download, fill out and send to email@example.com, and "Import from Google Classroom" in case you have already prepared this year's Math classes there and you'd like for students to enter Matific with their Google Accounts.
Let's check the first option, "Add a class". When you click on this option, you will be presented with a screen that you need to fill out with your class' details. If you're a teacher, you will be able to only create classes where you are the main teacher. If you're the school's administrator, you will be able to choose the main teacher from all the teachers in the school. Once you've completed the class details, please click on "Create class".
The next step is choosing the students that will be part of this class. You will be presented with a list of students who were part of the previous class in the last academic year. Don't be scared if you need to choose students that used to be in different divisions. You can choose the year level and the class you want to search students in by opening the menus.
Once you've picked the class where you want to choose from, select the students by clicking on the box that appears on the left of their names, and then click on "Next".
The last step would be to check your class details and save them.
And that's a wrap! Your new class is ready. Teachers can start assigning activities and students will start a new journey. If you need to add any new students, you can do it once you've finished creating the class following the usual steps.
Now, what about the second option, "Add with CSV Template"? If you choose this option, you will be able to download a file with all your students' information so you can the new classes' names and teachers and send it to firstname.lastname@example.org, we will take care of setting everything up.
If you haven't created any new classes yet, you will need to fill out columns G through K. You can also add new students onto the sheet. Before the list, you have a set of instructions.
Once you've completed everything, you save the sheet as a .CSV file and send it to email@example.com, and we will take care of it!
You may be wondering if there's a way of knowing if you forgot to roll over a student by chance. We are here to tell you that there is! In "Class Management", under "Manage all classes", you will be able to keep creating new classes, check on the existing ones, and on the students that may have been left behind.
Once there, you will see a list of students that aren't in any classes yet. You can filter them by Year level.
If you select them, you can choose to move them into a new class or to delete them if they don't belong to the school anymore.
When there are no more students awaiting rollover, you will get a congratulations sign, and you will find all new classes on the "Class Management", "Manage Classes" section.
Need to add a new teacher to your school?
Follow the steps here.